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Location: Brooklyn, NY
Salary: $75K

Our client, an accounting firm, is looking to hire a full-time secretary/office administrator.

The right candidate should be a passionate, energetic, and self-motivated individual, with a strong ability to multitask and prioritize work, and all with a sense of urgency to meet deadlines and customer satisfaction.

The ideal candidate must have office administrative experience, great communication, and excellent written and verbal skills.

Responsibilities:

  • Managing large amounts of incoming calls
  • Organizing and filing receipts, tickets, and other paperwork
  • Being in charge of inventory and ordering office supplies
  • Monitoring cash flow and paying invoices in a timely manner
  • Generally assisting the Office Manager and Owners with tasks as needed
  • Being in charge of Data Entry/Recordkeeping
  • Being in charge of General office filing & organization
  • Scheduling meetings and appointments
  • Organizing office operations and procedures
  • Identifying and assessing customers’ needs to achieve satisfaction
  • Providing accurate, valid, and complete information by using the right methods/tools
  • Handling customer complaints, providing appropriate solutions and alternatives within the time limits, and following up to ensure resolution
  • Keeping records of customer interactions, processing customer accounts, and filing documents
  • Following communication procedures, guidelines, and policies

Skills:

  • Strong phone contact handling skills and active listening
  • Customer orientation and ability to adapt/respond to different types of characters
  • Ability to multi-task, prioritize, and manage time effectively
  • Knowledge of office administrator responsibilities, systems, and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Proficiency in MS Office and QuickBooks


Apply now